Mining Accounting System
When this Classic System is in operation it will cater for day to day accounting functions, plant maintenance, and company reporting requirements both for
internal management control and external statutory needs.
Click on the Module Flow Chart for more information on each module.
Module Flow Chart
Modules
System Module
The System Module controls the features of the software which are set independently of each company installed. The controls on access to modules, the modules which can be installed, login passwords and inter-company functions are all controlled here.
General Ledger Module
With the emphasis on operational reporting and virtually unlimited capacity this module is one of the most flexible, powerful and easy-to-use
general ledgers on the market today. It is designed to provide both standard and user defined reports for the users environment and has both multi-company
and multi-department capacity together with complete freedom of ledger number setup and several automatic ledger facilities.
Bank Reconciliation Module
The Bank Reconciliation application is designed to help you keep accurate records of your bank transactions by recording all bank transactions
automatically from the other Classic modules. You may however enter transactions in the module directly such as bank charges or unusual expense or
revenue items. Reconciliation is so easy and this powerful module can cater for up to 200 bank accounts per company.
Accounts Receivable Module
Accounts Receivable is central to the sales group of modules with direct connection with Order Entry/Invoicing and Point of Sale. The full integration of Classic enables new customers to be added on-the-fly in Order Entry and Point of Sale. Full enquiry facilities and rapid multi-searching features exist and a pwerful coding system for links with the General Ledegr and all transaction types make the module extremely flexible.
Order Entry/Invoicing Module
Orders and invoices can be printed from this very flexible module which shares many features with the Point of Sale module. The Order Entry module
allows orders to be taken, picking slips printed and invoices issued. Stock and customer files are then updated directly giving up to the minute
results. Three different printing formats are available, allowing delivery documents and invoices to be printed from the same entry screen.
Backorders, special orders and non-stock sales are also catered for.
The module is multi-batching thus catering for large ordering situations such as tele-sales where multi-screen simultaneous sales are taking place.
Inventory (Bill of Materials) Module
Powerful and complete inventory control featuring, multi-warehousing and serialised inventory items and multi price setups - featuring multi
customer
based, items based and quantity based discount systems. Ideal for the manufacturing, wholesaling and retailing industries. This high powered module
links directly to Job Costing, Purchase Orders, Order Entry, Point of Sale and Accounts Payable.
Accounts Payable Module
This module can be clearly regarded in two parts - the creditor invoice processing section, and the payments and adjustments section. Again the
level
of integration enables Payroll deductions or allowances to be invoiced here automatically while Job Cost purchases can be entered directly through
the Creditor invoicing section. The invoicing section of the Purchase Order module can also directly access the Creditor to create invoice entries
where delivery includes the invoice. All cheques written through this module are automatically recorded in the Bank Reconciliation module for
statement reconciliation later.
As you would expect full professional accounting power enables the processing of future liabilities, unapplied and applied transactions, direct
debit
and credit memos, invoices in dispute and so on. User defined codes enable the module to easily cope with any number and variety of GL control
accounts, and groupings for reporting and transacting.
Purchase Order Module
As one of the most important areas for companies wanting to control inflows - whether they be stock purchases, direct purchases for projects or
simple non-stock acquisitions, your Purchase Order module can be the very centre of management control. We have spent considerable effort ensuring
the purchase order module meets the needs of the most sophisticated purchasing department, with excellent flexibility, integration and reporting
features. The module has alternative receipt options to allow for partial, full receipt, altered receipt, receipt and invoice or simple invoicing
only. Invoice entry may be performed in one single entry together with receipt thereby automatically updating costs and quantities as well as the
Creditors file. Each purchase order can accept up to 255 lines of detail including free text lines.
Tenement / Job Costing Module
This module is a true multi-activity, multi-phasing Estimating and Costing module. It embodies Classic's commitment to full integration linking
directly with Payroll, Inventory, Creditors, Purchasing, Debtors, Invoicing and the General Ledger. For the manufacturer involved in capital
projects
and both small and large jobs this module becomes the centre of the costing and purchasing side of the accounting system, including as it does some
project scheduling as well as costing.
Payroll Module
A comprehensive payroll system with multi-company capacity. Catering for both Salaried and Hourly paid employees, integrates directly with General
Ledger, Creditors, and Job Costing. Personnel information can be kept on the 200 page note pad available for every employee.
The great power of the module lies in its ability to breakdown costs for costing analysis with provision accounts, separation of every department
cost, separation of normal, overtime, and leave payments and so on.
Fixed Assets Module
The module caters for all types of depreciation regimes and allows multiple criteria to be applied to cater for variances between Tax Office
decisions and company policy. Depreciation calculations can be frozen for whatever period required - typically where the asset is in 'mothballs'.
The
module directly links to the General Ledger. The basic depreciation options are : Reducing Balance, Units of Usage, Straight Line.
Plant Maintenance Module
This module provides engineers with a complete maintenance planning and control system which can be operated
as a stand alone system or fully integrated with the other Classic Management and Financial modules. The system has been developed together
with engineers and maintenance staff to meet their needs. Particular attention has been paid to the forecasting of upcoming tasks, workload
scheduling, resource planning, resource balancing and the tracking and management of task backlogs. The condition of plant
can be monitored and manufacturers' service recommendations used by the system to predict the timing of preventative maintenance to avoid unnecessary
downtime and breakdown servicing.
The module was originally designed to the specifications determined by a number of mining companies. The knowledge gained from the close association
with these mines, has enabled the product to be developed into a maintenance management system which very closely fits the requirements of not only
mining companies but also other varied industries that have a similar large investment in mobile or fixed plant.
Data Query (Report Writer) Module
Coming from one of the largest specialised Report Writing companies in the world this module enables the user to access any of the files in the
system and produce special reports.
You may mix together data files from different modules and pick out data for some very special reports. There are comprehensive criteria selection,
calculation, edit and presentation commands which provide for even the most stringent reporting needs.
Lynx (ASCII Conversion) Module
Virtually every file can be downloaded into an ASCII file using this module. External data can also be imported directly into many of the Classic
data files. The definitions of all accessible files are included with the software and the commands in the module allow selection of data fields and
the creation of new ones. It is also possible to calculate new fields from old ones and thereby modify data as it is being transferred. Advanced
features include the use of accumulators to calculate new fields and specific conditioning of ASCII or Classic fields as they are transferred.
