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Contents
Are You Making the Most of Your Copy of Classic?
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We hope that you are all starting to think about the end of financial year. Most of you out there will need to finalise your accounts for 2007-2008 at the end of June. Also, you will probably be thinking about rolling over soon. So once again, we mention the rollover procedures. If you haven’t thought about rolling over yet there is no need to go into a panic just yet. Classic for Windows allows three years of data to be entered before a rollover is required. (Although, it is recommended that a rollover be done every year.)
To assist our clients with their end of year processing requirements, we will hold two short, concise training seminars which effectively cover all troublesome areas. We will also cover End of Year Payroll procedures. The sessions for Classic for Windows will be held on Thursday 26th June 2008 and Thursday 10th July 2008 at our Osborne Park office. The cost of $66.00 (gst included) per person includes a 31 page booklet. If you are interested in attending one of these sessions, please respond by email to classic@classicinfo.com.au.
We also thought it might be an idea for clients that have difficulty in attending either seminars, we make available the End of Year Booklet for $38.50 (gst incl). Classic Payroll Rollover
Classic Payroll Clients will need to rollover the Payroll module as soon as your last pay for June is finalized. Classic Information Systems has already advised all Classic Payroll Users of the new Tax Tables at no charge to ASMA clients. If for some reason you have not received your new Tax Tables please contact Classic, or visit our website via the following link: Classic Payroll – Tax Tables 08-09
We are always interested in finding out more about our clients so if anyone has anything to share, then please don’t hesitate to send newspaper articles, your newsletters or anything else of interest to classic@classicinfo.com.au. Also if you know some one who wants to receive a copy of the Chronicle, please forward this email to them and get them to make use of the following link - subscribe. Or alternatively, if you no longer wish to receive the Chronicle, please make use of the following link - unsubscribe
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Contact Classic on (08) 9345 0522
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Are You Making The Most of Your Classic Software?Over the years Classic Accounting Software has changed significantly thanks to the numerous requests from clients and general changes that we have made to the software. Many of these changes have enabled our clients to save unbelievable amounts of time and money.
Recently we have undertaken for some of our clients a refresher course that concentrates on improving the use of Classic rather than basic training in how to use Classic. Particular attention is paid to features that we have added recently (and in some cases not so recently) that we believe can help your business to track and control costs.
When was the last time you reviewed Your Use of Classic? Are there features in Classic that you don’t know what they do? When was the last time you were trained in the features of the software you are using? Why don’t you give Classic a Call and arrange for a refresher course for your Classic Users?
One Client of ours who has been using the software for almost a decade recently discovered during a Refresher course that he was able to save half a day every month thanks to one of the new features in Classic that he had previously not been aware of. That works out to 6 days a year! This, at his rate of pay, is worth thousands of dollars! It just goes to show that it doesn’t matter how long you have been using the software there is always the chance that the functionality that you have been looking for has already been included and is sitting in your copy of the software just waiting for you to use it!
Contact Classic on (08) 9345 0522
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VERSION 7.50 UPGRADEIntroduction This upgrade has built on the 7.10 upgrade which contained the most significant set of changes since we moved from our DOS based software to Windows based. We have further refined the reports and improved the export to Excel capability. The new Report writer facility has been used to rebuild the reports and enables us to provide you with superior designs of the reports and superior handling capabilities in the presentation, delivery options and ability to save in different formats. Here is a quick review of some features that stand out in my mind:
Export of Transactions to Excel Some more fantastic new features in General Ledger Account Maintenance – The Detailed Transactions lookup now allows sorting and grouping and direct export to Excel. Simply click on the column headings for sorting, drag the column heading up into the grouping area to group or right click to get even more options including export to Excel.
New Lookup Check out the New Lookup features. Wherever you see the red arrow lookup, we are using a new component which has allowed us to offer you greater capability in the lookup.
New Report Designer Every report in every module has been re-written using a New Report Designer. The reports have been redesigned as much as possible to make them easier to read and easier to export to Excel. Even the Edit Reports and posting Reports!
Vendor Balances AS ON Date Report Enables you to obtain Vendor Balances at a given date, to assist balancing back to the Creditors Control account in the General Ledger
Reconciliation Statement AS ON Report Enables you to obtain Bank Account Balances at a given date, to assist balancing back to the Bank Control account in the General Ledger
Cash Flow Report A report which helps in the preparation of the Cash Flow Report to the ASX. This report analyses all transactions which hit the Bank Accounts during the period nominated and then sorts them by the expense account (or Tenement/Job) to which the expense/income was posted. The report is available in summary showing the total for each account or detailed showing the individual transactions.
The net difference of Income & Expenditure should equal the movement in the General Ledger for that Bank account and date range selected. (Provided no GL adjustments have been posted)
Direct Email A New button (F2 – Email) has been included everywhere you can print, so that you can directly email a pdf copy of the report. Many of us have been using Cute-pdf to create a pdf copy of reports and then attaching them to emails and sending them to people in remote locations. Now you can do this directly from the report request screen. Classic Version 7.50 is available to all our Windows clients wishing to upgrade. Don’t Forget that the upgrade is free to all those who have a current ASMA contract! So call Classic NOW!
To arrange an upgrade to Version 7.50 Contact Classic on (08) 9345 0522 or email classic@classicinfo.com.au
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*** NEW Plant Maintenance Module NEW ***
The Plant Maintenance Module formerly known as MK (Maintenance & Kits) has been revised to include the many features that clients have required. This module has some of the most powerful features of any product on the market place. It is a combination of the plant and service master records with three main operations - readings, forecasting and works orders. Each section has its own editing and posting features and integration features provide immediate lookup to the plant master, service master and stock availability. Log facilities for Readings and Work Orders allow recording and comparison between the expected work and the actual work performed. Some of the specific highlights of the module are outlined below:
Capacity Like the other Classic modules this one has enormous capacity, with virtually unlimited transaction capability and many automatic and recurring features for easy use.
Plant Structure Plant structure can be defined with multiple levels and updating of Reading results on the top level can be cascaded to the lower levels.
Comprehensive Notes Large capacity notes areas are attached to Services, the Plant Master files and the Works Orders themselves. Notes from the Plant Master and Services master can be automatically attached to any Works Order generated for the Plant/Service combination and then added to or modified. The Readings and Works Order log functions also have large capacity notes areas to allow entry and storage of Notes on the actual task performance.
Full Range of Forecasting Options Tasks can be scheduled by the many calendar based variations (e.g. every second Wednesday or once per month or 4 weekly), by specific occurrence (e.g. shutdown) or by way of inspection result (e.g. 10000km service or measurement outside tolerance). Works Orders can then be generated automatically for the attached prescribed service.
History System The module includes a history system to allow details of services planned and performed to be kept and reported on. Analysis of the history is possible by plant item, service type etc.
Works Order Formats. The module has the facility to allow the user to setup and modify the format used for the Works Order. Your logo and any other detail can be specified and included in the format.
Links to Other Modules. The module has direct links to Inventory to enable checking of the availability and reservation of spare parts and consumables directly into the Inventory module. If the module is integrated with Inventory the stock can be reserved and then the reservation automatically removed when the stock is issued to the Works Order. The module can also be linked directly with the Purchase Orders & Inventory module to enable automatic preparation of purchase orders for non-stocked Inventory or out of stock items.
Reports In addition to the standard operating reports, reports have been defined which allow analysis of the data gathered to provide management information. These include:
· Plant History · Comparison of Estimated to Actual Work done · Comparison of Estimated to Actual Resources used · List of Services and to which items of plant they are attached · List of Plant and which services are attached to each
Plant Maintenance Module Please
Contact Classic on (08) 9345 0522 or classic@classicinfo.com.au
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ENHANCEMENTS AVAILABLEWe have a stack of enhancements available (at a small cost). These enhancements are not necessarily useful to every customer but could be just what you are looking for to save time and money. With this in mind I would like to give you an overview of the most popular:
DIRECT EMAIL for Accounts Payable, Purchase Orders & PayrollMinimally it costs about $2.00 to send and post a Payment Advice a Purchase Order or Payslip. For some clients with 100’s or 1000’s of such items, this means that they can re-coup these particular enhancement costs in a few weeks. You may want to question, that now you have changed over to electronic commerce for your payments, whether your staff are tired of standing at the fax machine entering fax numbers and feeding in the Payment Advices every time you do a payment run? Do your Purchasing staff have to spend their time faxing Purchase Orders and stand at the fax machine entering fax numbers and feeding in the Expediting Reports every time they need to follow up on non-supplied orders?
Would you like your Classic Software to send Payment Advices from Accounts Payable, Purchase Orders or the Expediting Report from PO and Payslips from Payroll directly via your email software? At just $500 for each module, this is now being used by many of our customers. If you haven’t looked at it yet, please call.
Client Profile
Rubicon Resources Limited is a WA-based exploration company with 10,000km² of tenements and tenement applications. The eight project areas generally comprise large contiguous holdings in highly mineralised provinces. The Rubicon portfolio combines exploration projects in the Western Australian Goldfields (Yindarlgooda, Desdemona, Erlistoun and Bencubbin), where known gold mineralisation is present, with higher risk and higher reward projects at Warburton, Canobie, Boddington South and the Iron Oxide Copper Gold targets.
You can visit their website at: http://www.rubiconresources.com.au
Rubicon Resources have been Classic users since 2007
Service with a smile
A while ago a client of ours in rural WA had decided to upgrade. After ensuring that the upgrade was running smoothly – our super-support manager Greg then got their permission to make a back-up of their data on his thumb drive.
Then about 3 weeks later we received a phone call from the same client to say that their server’s hard disk drive had given up the ghost and worse, that all their Classic data was now inaccessible! They had contacted Data Recovery specialists (who reportedly charge like wounded bulls) but offer no guarantee that they could retrieve all the accounts data.
It transpired that our client had not made any recent backups! Super-Support Greg then promptly jumped on a plane with his thumb drive and re-installed his 3 week old copy of their data – the now rather less-stressed client then had the unenviable task of re-entering several weeks’ worth of data to get current again. But we can report that they were soon back on track
The Lessons of this story are:
· Ensure you make at least a daily back-up of your data in case your server goes AWOL · Draw up a disaster recovery plan with your IT team · Ensure that this plan considers offsite storage of current data in the event of fire or flood, etc.(as reliable hardware like removable caddy drives, and techniques like remote ghosting servers, etc have been around for a while) · Test periodically that these backups actually work · Remember that you can always count on Super-Support at Classic Information Systems to help
Contact Classic on (08) 9345 0522 www.classicinfo.com.au |
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Rolling over information in Classic for Windows is much simpler due mainly to the ease of creating a history company.
To create a history company, choose a company at the main menu & then F2 - New. This will then present you with the following screen: -
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Enter the Company Code you have chosen for the history company (e.g. B06) & enter the name. We suggest you include the history year in the Company Name so it is displayed whenever the history company is accessed (e.g. BSM 2006/2007)
When you press F6 - Save, the system will create some basic start up files for the history company and the following screen will appear :-
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Choose History Company and the source company in a similar manner to the screen above & press F6 -Install. The system will then present the following screen:- Choose All.
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The system will then create the history company as a copy of the complete company you chose as the source.
Roll Over Once completed, your current company can now be “rolled over” by doing Year End Processing in Setup in the General Ledger, without affecting the data held in the history company. e.g. B06
If you are using the Tenement/Costing Module, you will then need to do a Rebuild Period Balances in Setup in the Tenement/Costing module to reflect the new Fiscal Calendar.
Please Contact Classic for instructions on rolling over if you are still using your DOS version.
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